MUSIC
& ART FOR YOUTH
Agenda Board Of Directors Meeting
Monday April 9 2018 at 6pm
1)
MINUTES APPROVAL 3/12/18 MEETING: Review & approve minutes last meeting
2)
BANK ACCOUNT & FINANCIAL REPORT:
Review bank balance & MAAFY direct monthly expenses. Check income sources.
FINANCIAL DISCUSSIONS: WAV
rent increase $220 Monthly (need options/ discussions/ need help), Seeking
motion to approve payment to pay Annual Insurance Certificates/ Liability & Fire
$389 Annually Due 5/12/18.
3)
AMAZON PROGRAM IN PLACE: Amazon Smile
Foundation provides .005% of each sale that our supporters make by going (just
the initial time) to SmileAmazon.com and selecting Music And Art For Youth as
their choice non- profit. When making subsequent purchases, EVERYTIME…“GO TO:
SmileAmazon.com to make all your purchases. The price of your order does not
change, but MAAFY gets support through Amazon continuously. Asking all board
members to participate.
4)
BUSINESS CARDS’ NEEDS: board members may
decide if MAAFY cards would help the cause. 200 cards are $20 with our 50%
discount & free shipping.
5)
TV PROJECT “OUR PEERS” UPDATE:
by Matthew Taylor as his discussion explains how the program works, fund raising
projections, time frame, cost & financial distributions, spectrum cable
broadcast rates, quantity of videos completed, list of business prospects.
6)
UPDATE & PROGRESS CAPS TV & FILIMING
KIDS:
by Holly Roberts, Member, parent, & CAPS kid supervisor. To describe completed
classes, future scheduled kids’ training; How CAPS fits in and how they’re
doing. $75 Honorarium Ryan Del Nero, new instructor began at WAV 3/23.
Other future workshops & instructors are
listed at
>>WAVart.org
7)
MAAFY RESERVATION & BOOKING
GUIDELINES:
Batch WAV dates for inquiries, Dates are not held for inquiries as next step is
WAV Venue Request Form with full payment, then dates are normally confirmed
“firm” 48- 72 hours, Insurance certificates are requested after “firm” dates are
confirmed by facility. Insurance certificates are required for all entities
involved with any venue, event, facility, instructor, etc. (e.g. CAPS,
Winchesters, Art Exhibits, Field Trips). CAPS RESERVATION FORMS & CAPS EQUIPMENT
REQUESTS should be handled through MAAFY Director. Liability Waivers,
Agreements, Permission Forms, instructor agreements, etc. are to be handled
through MAAFY with copies kept in our corporate records files. Student, Parents,
board members, and instructors are to have full contact information on corporate
file including: Full name, address, telephone, and email. New forms are required
for CAPS membership. Due diligence and fiscal responsibility is required by all
board members doing business in the name of MAAFY.
8)
GRANTS UPDATE & PLAN FOR FUTURE:
by Kimberly Love. Why we need grant (s). List of target grants. How many so far.
Expectation of when we could get our first grant. Amount of the targeted grants.
Members on MAAFY grant ad-hoc committee.
9)
UPDATE ART EXHIBIT VENUES:
by Jed Swanson & Shana Radashaw. Explain their perspective & potential growth of
art exhibit fundraising. Allocation of sales proceeds to feed back to grow the
program. How much time investment. Plan for fresh rotation. What labor is
required. Why they choose to be involved. Donna Pasero, new exhibit volunteer
for art exhibit Ad-Hoc committee. $260. Hanging system approved. 4 Artworks sold
in March 2018.
10)
HARVEST FESTIVAL AT THE WAV UPDATE:
by Saint Pierre. Co-Sponsor with MAAFY is Harvest Café. 4 planning meetings.
Committee volunteers.
11)
BOARD MEMBERS PHOTOS TO WEBSITE ABOUT
PAGE + SHORT BIO:
Director photograph at board meeting with black standard background in Studio
218. Please provide short background bio with past experience.
12) NEW BUSINESS:
a) Any meeting agenda items have 7 day advance requirement.
b) Kids future class interest check list results of 3/23 kids survey handout. >>Kids Survey For Workshop Preferences
c)
WAVart.org kids training schedule is hub
for information.